FreightStream ISF (10 + 2) Web Application Operating Manual

 

Version 1.7- 3/10/09

Table of Contents

Table of contents		2
ISF Filing Terminology Overview		3
General Overview		4
Using FreightStream ISF		9
- ISF Entry		9
- Company Information / Entry		16
- Transmit Function		18
- Setup Function		19
Appendix		22

ISF Filing Terminology Overview

ISF Filing Descriptions for Trading Parties

• Manufacturer / Supplier :
• Name / Address of entity that last manufactures, assembled, produces, or grows the commodity OR the name / address of the supplier of the finished good in the county from which the goods are leaving. MID is not acceptable because it does not have the complete address – Data Universal Numbering System (DUNS) will be acceptable or any other commercially accepted ID#
• Buyer :
• Since ISF Importer filing must be at the lowest bill of lading level, the Buyer should be applicable to entire shipment on that HBL. If Buyer’s name is not available, then owner, consignee, or buyer’s agent may be provided. Cab be DUNS # or any other commercially accepted ID #
• Ship to Party :
• 1^st Delivery location after release from custody. Must be a delivery address! If location is unknown 24 hrs prior to lading, then the facility where goods are unladen. Can be DUNS or FIRMS code or any other commercially accepted ID #
• Container Stuffing Location :
• Name / address of physical location where container was stuffed. For break bulk shipments, name/address of physical location where the goods were made “ship ready”. Can be DUNS or FIRMS code or other commercially accepted ID #.
• Consolidator (Stuffer)
• Name / address of party who stuffed the container of arranged for the stuffing of the container. For break bulk, the name/address of party who made the goods “ship ready” – Can be DUNS or FIRMS code or other commercially accepted ID #
• Country of Origin
• Country of manufacture, production or growth based on US import laws and regulations.
• Commodity HTSUS Number
• HTSUS reported at the 6-digit level, unless it is provided for Entry/Entry summary purposes, than at 10-digit level.

General Overview

To access the FreightStream ISF web application, enter the following URL into your web browser.

http://isf.freightstream.com

You will be taken to the main login page where you will be asked to input your username and password. Please contact your FreightStream representative if you are unsure of your credentials.

This will be the ISF main screen displayed after a successful login.

The labels on the top correspond to the status given by CBP ISF. The labels may be clicked on to sort the screen view.

From the main menu you may click on a number of options.

A description of each field and option is detailed below.

We will look at each main section briefly. More detailed information can be found in the next section.

Company Overview

From within this section you may edit or delete your customers’ company information and view other important information.

Transmit Overview

From within this section you may select multiple ISF entries to be transmitted electronically to Customs. You may also edit your ISF entry from this section.

Setup Overview

There are a number of options within the Setup section. Please refer to the following pages on using the FreightStream ISF web application for more detailed information.

Using FreightStream ISF

After a successful login you may click either “ISF-10” or “ISF-5” from the main ISF screen to input a new ISF entry. “ISF-10” is for regular cargo shipments – “ISF-5” is for shipments that are IT or TNE. Once you select the proper ISF entry type, you will be taken to the ISF entry input screen which is shown below.

The first field will be the ISF status which is automatically filled out once an ISF entry has been submitted to CBP. Other fields highlighted in yellow will also be automatically filled in once the ISF entry has been submitted to CBP.

____________

The first section that must be filled in is the ISF header. You may click on the search icon  to auto fill values. A description of each field and option is detailed below.

____________

This section allows you to enter multiple line items by clicking on the “Add B/L” link. The only field that is mandatory here is the “House B/L No.” field. The rest are for reference purposes.

The first 2 selection buttons will allow you to choose between the following: “Ocean Bill of Lading” or “House Bill of Lading”

If you provide a Master Bill of Lading Number, you must include the SCAC of the Bill of Lading issuer, concatenated with the bill of lading number. Do not include spaces, hyphens, slashes or other special characters.

Here you can enter the identification number of the containers listed in the Bill of Lading. You must also specify the container type if available. You may click on the search icon  to auto fill values. Click on “Add Container” to save changes. You may add as many containers as necessary.

____________

If you are logged in as “User Agent” you may select the importer name using the search tool, or enter the name manually. The importer must have an IRS number associated with their company information. If they have a surety code you may enter that as well, however you are only required to have one or the other.

You must then enter the trading parties’ information. CBP requires that each ISF have information for each party involved. If the information is unknown, then the CBP requires that you enter what you believe to be reasonably true. Once you have completed all the relevant information, click “Add Entity” to commit the changes. You may add as many trading parties as necessary.

If you are entering the Consignee information, you MUST use a proper identification number. For all other trading party types, you may simply use the address or name.

ISF requires that you use the proper identification number. Examples of acceptable numbers are;

NN-NNNNNNNXX = Internal Revenue Service number

YYDDPP-NNNNN = CBP Assigned Number

NNN-NN-NNNN = Social Security

NN-NNN-NNNN = DUNS number

You must then enter the manufacturers’ information. CBP requires that each ISF have information for each party involved. If the information is unknown, then the CBP requires that you enter what you believe to be reasonably true. Once you have completed all the relevant information, click “Add Manufacturer” to commit the changes. You may add as many manufacturers as necessary.

You may then enter the tariff information. You may click on the search icon  to auto fill values. Once you have completed all the relevant information, click “Add Tariff” to commit the changes. You may add as many tariffs as necessary.

Once you have completed all the information for the ISF entry, click “Save” at the bottom of the form to save your changes to the FreightStream ISF web application.

You must then enter the stuffing locations or consolidators information. CBP requires that each ISF have information for each party involved. If the information is unknown, then the CBP requires that you enter what you believe to be reasonably true. Once you have completed all the relevant information, click “Add Entity” to save the changes. You may add as many stuffing locations or consolidators as necessary.

Company Information / Entry

The company tab is where the FreightStream ISF web application displays all of your customers’ company information. From the main screen you may either edit or delete an existing company record by using the links on the line item. You can add a new company by clicking the “add” link in the upper right hand corner.

Once you click add, a pop up window will open that will allow you to input a new company record.

You may click on the search icon  to auto fill values. A description of each field and option is detailed below.

Once you have completed all the information for the company information, click “Save” at the bottom of the form to save your changes to the FreightStream ISF web application.

Transmit function

The transmit section is where you can select ISF entries to send CBP for processing. The transmit screen will also show you some basic information regarding your pending ISF entries such as due date and error status.

You may send multiple ISF entries by simply checking off the “send” button on the ISF line item you wish to send. When you have selected the entries you wish to send, click “Transmit to CBP” to upload all the selected ISF entries.

If you click on “Edit ISF” you will be taken to the ISF entry screen where you can make view the history or delete the ISF entry. You may also edit specific ISF entries from this screen to make adjustments or make amendments if necessary.

Setup function

There are 4 different user types available for ISF. The group login is considered to be the “Master” login and is used to configure different modules within the ISF web application. The password for the group account is usable for any account listed under the master login.

*The master group account does have the ability to allow “User Agents” to add importer information, however this is not recommended because Customs requires that all importers using Agents must have a signed Power of Attorney. If an agent or importer incorrectly submits an ISF entry without the power of attorney there will be fines and penalties from Customs.

The Sub Users tab of the setup section will allow you to manage the sub-accounts to your ISF entry information. From the main Sub Users tab you may edit existing users, or remove them. Click on “Add” to open a new window to add users.

Once the window is open, you may enter the users ID, password, name and email. Do not forget to set the proper permission levels for that user. Click on “Save” to commit your changes to the FreightStream web application.

The branch information tab allows you to setup identification information to differentiate you users if they are located in separate branches. This is for reference purposes and is not required to use the ISF web application. However, it is recommended to help keep track of multiple users or groups.

The list column tab of the setup section will allow you to customize the ISF main screen that you see when you first log into the FreightStream ISF web application.

To customize this list, simply highlight the selected field from the stock list columns, and move them to the right by clicking the right arrow button. You may also change the sorting appearance by clicking the Up or Down buttons.

Any changes you make will appear instantly once you go back to the ISF main screen. Changing the order or adding and removing fields does not edit the data that has been inputted into the FreightStream web application, it only changes the way it is displayed on the main ISF entry screen. If you want to see detailed information for an ISF entry, you must either search for it via the search tool or select it manually from the ISF main screen.

Appendix

 

If you have any questions please contact us and we will do our best to assist you.

SSI Inc.

http://www.freightstream.com/BBS/login.aspx

http://isf.freightstream.com

http://www.freightstream.com